Getting involved with WIFT-AT

Can you help us to increase representation and gender equity in the screen industry in Atlantic Canada?

PROGRAMMING COORDINATOR

We are accepting applications until Thursday, January 25, 2024

Women in Film and Television Atlantic (WIFT-AT) is a non-profit professional association that has been advancing gender equity for those working in film, television and screen-based media in Atlantic Canada since 2009. 

The Programming Coordinator will be responsible for scheduled educational programs including the Making Waves Conference, which will be delivered in April 2024. The Programming Coordinator will work with the WIFT-AT Operations Manager, Conference Lead, and the Programming Committee, to produce the conference and other educational programming during the work activity period, including program development, proposal writing, and budgeting.

Working conditions

Location | Hybrid (Individual must be based in Nova Scotia for JCP eligibility, work is home-based, with significant work at conference locations in Halifax and possible other locations for other initiatives). 

Length of Contract | 20 weeks, February 5, 2024 to June 22, 2024

Hours | 35 hours per week (variable hours, occasional evenings and weekends) 

Pay | $668 per week

QUALIFICATIONS:

The candidate should possess good written and verbal communication skills and experience in MS Word, Excel, Zoom and Google Docs. Prior experience with event planning is an asset. A background and/or interest in the film industry is also an asset, but is not necessary. This is a learning position and while the successful applicant will work with support and supervision from the WIFT-AT Operations Manager and committees, this is a position that requires a fair amount of independence and comfort with autonomy while being highly accountable and deadline-driven.

GENERAL RESPONSIBILITIES:

Research

Working with WIFT-AT Operations Manager and committees to research potential workshop leaders, keynote speakers, and funding possibilities.

Business Communication

Corresponding with WIFT-AT members as well as the WIFT-AT board and committee members, proposal writing and budget preparation.

  • Attend relevant committee meetings either in person, via phone, Zoom;
  • Communicate with committees to ensure all activities are arranged within budget.

Project Planning

With the Programming Committee, preparing a critical path for program education scheduling, including the conference. 

Project Implementation

Overseeing the event(s) schedule and coordinating the different heads of departments to deliver the event including the programming, technical, promotional and logistical aspects of the education sessions and the conference.

  • Initiate, organize and manage guest speaker arrangements;
  • Collect guest tech preferences and collaborate with tech services provider for set up;
  • Schedule and oversee tech tests/rehearsals;
  • Update and administer online hospitality form, including direct follow up with guests;
  • Coordinate with the volunteer committee to ensure adequate support per event;
  • Collate and prepare guest packages, including appropriate production of honorariums;
  • Oversee production of the digital event programs;
  • Research and implement a digital ticketing process for each program and the WMW Conference;
  • Set up Web-pass sales through Eventbrite for each event.

Program Evaluation

Preparing the final budget report, coordinating final reports from heads of departments, delivering final reports to funders and stakeholders.

ELIGIBILITY:

This job is funded through the Job Creation Partnership Program of Employment Nova Scotia. To be eligible for the position you must qualify for the program. Please do not apply if you do not qualify.  For full information about the program, (CLICK HERE).

TO APPLY:

To apply, please email info@wift-at.com with the job title in the subject line by Thursday, January 25, 2024 at 5:00PM AST

Please include your CV, cover letter (max one page), and two professional references in a single PDF document as an attachment. Please indicate in the cover email that you have reviewed the criteria of the Job Creation Partnership and are eligible.

In our hiring, as in all of our operations, we seek diverse perspectives and are intentionally inclusive. We encourage applications from women and gender diverse individuals who are African Nova Scotian, Indigenous, racially visible, 2SLGBTQIA+, or living with disability dynamics. If you are equity-deserving (experiencing barriers to equal access, opportunities, and resources due to disadvantage and discrimination based on sex, age, ethnicity, disability, economic status, gender, gender expression, nationality, race, sexual orientation, or creed) you are encouraged to self-identify in your cover letter and/or resume.

We thank candidates for their interest but only those selected for interviews will be contacted.

COMMUNICATIONS COORDINATOR

We are accepting applications until Thursday, January 25, 2024

WIFT-AT is a non-profit professional association that has been advancing gender equity for those working in film, television and screen-based media in Atlantic Canada since 2009. 

Reporting to the WIFT-AT Operations Manager and Board, the Communication Coordinator will develop and implement communications to support the Making Waves conference and other WIFT-AT operations. This will involve planning, creating and managing communication with WIFT-AT’s stakeholders including members, partners, and other communities, using a variety of practices, methods and tools. 

Working conditions

Location | Hybrid (Individual must be based in Nova Scotia for JCP eligibility, work is home-based, with significant work at conference locations in Halifax and possible other locations for other initiatives). 

Length of Contract | 20 weeks, February 5, 2024 to June 22, 2024

Hours | 35 hours per week (variable hours, occasional evenings and weekends) 

Pay | $668 per week

QUALIFICATIONS:

The candidate must possess very good written and verbal communication skills, and have experience in WordPress, Canva, Zoom, Mailchimp, Google Docs, and all major social media platforms. Basic graphic design skills or aptitude would be considered an asset. Experience in Asana, Zoom backend, Wild Apricot, Google Analytics, and Eventbrite is also considered an asset. A background and/or interest in the film industry is an asset, but is not necessary. This is a learning position and while the successful applicant will work with support and supervision from the WIFT-AT Operations Manager and committees, this is a position that requires a fair amount of independence and comfort with autonomy while being highly accountable and deadline-driven.

GENERAL RESPONSIBILITIES:

  • Create and manage the communications work plan in Asana.
  • Create and distribute member newsletter in Mailchimp.
  • Email distribution list management through the membership database (Wild Apricot);
  • Administration of and content creation for the WIFT-AT website (WordPress in Genesis);
  • Create communications and communication elements as well as templates in Canva;
  • Participate in team meetings both on and offline;
  • Host and/or tech support (backend) public meetings and webinars in Zoom;
  • Seek and coordinate media interviews;
  • Create tracking and analytic tools to track outcomes of marketing initiatives including exit surveys and Google Analytics;
  • Develop and complete project wrap reports including survey summaries, statistical analysis, media highlights;
  • Maintain social media presence via WIFT-AT accounts – Facebook, Twitter, Instagram, LinkedIn.
  • Create and manage event registrations in Eventbrite
  • Put together WAVE Awards Committee and call for submissions and monitor their progress/complete WAVE Awards activities.
  • Create an overall communications strategy for the Making Waves conference

ELIGIBILITY:
This job is funded through the Job Creation Partnership Program of Employment Nova Scotia. To be eligible for the position you must qualify for the program. Please do not apply if you do not qualify.  For full information about the program, (CLICK HERE).

TO APPLY:

To apply, please email info@wift-at.com with the job title in the subject line by Thursday, January 25, 2024 at 5:00PM AST

Please include your CV, cover letter (max one page), and two professional references in a single PDF document as an attachment. Please indicate in the cover email that you have reviewed the criteria of the Job Creation Partnership and are eligible.

In our hiring, as in all of our operations, we seek diverse perspectives and are intentionally inclusive. We encourage applications from women and gender diverse individuals who are African Nova Scotian, Indigenous, racially visible, 2SLGBTQIA+, or living with disability dynamics. If you are equity-deserving (experiencing barriers to equal access, opportunities, and resources due to disadvantage and discrimination based on sex, age, ethnicity, disability, economic status, gender, gender expression, nationality, race, sexual orientation, or creed) you are encouraged to self-identify in your cover letter and/or resume.

We thank candidates for their interest but only those selected for interviews will be contacted.

WIFT-AT’s sponsors are the best in the business. 

They play a vital role in supporting WIFT-AT’s work to create equitable and inclusive access for all people in the film industry. Our sponsors’ support allows our members access to professional development opportunities, industry mentoring, workshops, programs, pitch competitions, and a supportive professional network.

Would your company like to support a dynamic organization that creates tangible and ongoing benefits for the community? Become a WIFT-AT sponsor. 

Contact our Operations Manager today to explore our sponsorship tiers: lauren@wift-at.com

Can you help us to increase representation and gender equity in the screen industry in Atlantic Canada? Donate here.

ANY AMOUNT IS VERY WELCOME, THANK YOU!